How we treat your information.

What we collect

When you join the Coalition we collect your name, email address, ZIP code, and (optionally) your phone number. When you RSVP to an event we record your name, email, and the event you RSVP’d to. When you sign a petition we collect the information required by the Florida Division of Elections (name, address, signature, date) and nothing more.

Our website uses minimal analytics (anonymized page views, no third-party trackers, no Facebook pixel, no Google Ads tag). We do not use cookies for advertising. We do not sell, share, or rent your information to any third party.

How we use it

Your contact information is used for Coalition communications: the Wednesday recap email, event reminders, working-group coordination, and the once-quarterly fundraising appeal (which you can opt out of without leaving the membership list).

We use your ZIP code to map members across Pinellas County for working-group coverage planning. We do not publish individual-level ZIP data. Aggregated counts by ZIP appear in our annual report.

How long we keep it

Membership records are kept for the duration of your membership plus three years. Petition signatures are kept for two years after the petition is submitted to the Division of Elections, then destroyed. Event RSVPs are kept for 12 months after the event.

You can request deletion of your information at any time by emailing hello@coastalcoalition.example. Petition signatures cannot be deleted once submitted to the Division of Elections, by law.

Third parties

We use a small number of third-party services for operations: email delivery (the same Mailchimp account since 2017), event RSVPs (Mobilize), and donation processing (ActBlue). Each of these has its own privacy policy and we choose them in part because their policies align with ours. We do not share data with any third party for marketing or advertising purposes.

Children

The Coalition does not knowingly collect personal information from anyone under 16. If a parent or guardian believes we have collected information from a child under 16, email hello@coastalcoalition.example and we will delete it within 30 days.

Security

Coalition member records are stored on a Coalition-managed Airtable base with access restricted to four Steering Committee officers and two Tech & Data team members. Two-factor authentication is required for all administrator accounts. We do not store credit card information; donation processing is handled entirely by ActBlue.

If we discover a security incident affecting member data, we will notify affected members within 7 days via the email address on file, and post a public notice on this page.

Your rights

You have the right to: access the information we have about you; correct inaccurate information; request deletion (subject to the legal exception for petition signatures); opt out of fundraising communications without leaving the membership list; and unsubscribe from all communications entirely.

To exercise any of these rights, email hello@coastalcoalition.example with the subject line “privacy request”. We respond within 7 business days.

Changes to this policy

We update this policy when our practices change. The “last updated” date at the top of this page reflects the most recent change. Substantive changes are announced in the Wednesday recap email at least 30 days before they take effect.

Contact

Questions about this policy can be sent to hello@coastalcoalition.example or addressed to: